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Muscat: Authority files and indexes


Welcome to this introductory Muscat tutorial! I am going to show you the main parts of Muscat
that you will be working with. This includes the the RISM authority files
and our indexes of controlled vocabulary. I’ll also show you how to link from our authority
files to your records, and how to create a new term for the indexes. After you have logged onto Muscat, the first
page you will see is “Sources.” This is where all of the musical sources live,
and where your new records go, and you will return to this view frequently. All other files and indexes link to the sources. When you view a source, the terms that appear
in blue are linked to the indexes. The RISM authority files and indexes are linked
up in the toolbar. We have indexes for: Secondary literature,
Institutions, Liturgical festivals, Personal names, Subjects, and Title/Text incipits. I’ll go through all these one by one. Secondary literature is where we keep bibliographic
records on articles, books, thematic catalogs, music editions, and other scholarly work we
want to cite in the RISM records. For example, if an attribution you make is
based on a thematic catalog, you will link to the thematic catalog through
the short title you find here. At the bottom of each term in the index, you’ll find the sources in which the index term is found. So, these are all the sources that cite this
catalog of works. The institutions are all the libraries, archives,
private collections, museums, churches, and so on that hold musical sources or are
connected with sources in some way. Liturgical Festivals: We keep our standardized
list of religious holidays, feast days, and holy days here. In the Personal Names file, information is
entered about composers, copyists, and all other individuals. Subjects is for our subject headings and genre
terms. Title/Text incipits is where you go to for
your standardized titles and text incipits for all languages, including
Latin. If you click on Sources, this is where we
began. Now I’ll show you how to link from a source
record to our indexes and authority files. Make sure you’re in the editing mode for any record,
or you can also create a new record… And I’ll just open up a new names field here… You’ll notice this key symbol. This means that the field is linked to our
standardized names and terms. You can use autocomplete to help you when
entering a name, or you can go into our authority file by clicking
on the magnifying glass. Now you’re in the authority file and you can search
here and make a selection. In some cases, a name that you need will not
be available in the authority file. In such cases, simply enter the name then click the checkbox to confirm the new
entry and the name will automatically be added after
you save. For personal names, if you happen to have
information about the person’s life dates, it would be helpful for us in the Central
Office if you could supply them. After you save your new authority record, if you want to you can go back to the index and view it again. Just go to the Personal names index (in this case). You might have to clear some filters that have been applied, and the newest records have the highest RISM ID numbers, so you might have to sort that column to find it. There it is, it’s the first entry. The record that you just created is “unauthorized.” That means it has not been edited by a member of the Central Office yet, but you are free to edit it for about the next 4 weeks. If you click on “Edit,” feel free to fill in what fields you can. Any information you have is helpful to us. If you’re familiar with VIAF, you can do a VIAF search by clicking on that button and you’re taken to the VIAF database which you can explore and search. If you find the name that you want, you can select it. All the information from the VIAF record has been imported to our record. After about 4 weeks, if you have anything else to change, either contact us directly or leave a comment
on the record. This was an overview of the authority files
and indexes in Muscat: I also showed you how to link to an authority
file and how to create a new one. If you have any questions or comments, feel
free to leave them in the comments below or send us an e-mail. Thank you!

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