Microsoft Teams: Step-by-step intro for using, enabling and managing the experience
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Microsoft Teams: Step-by-step intro for using, enabling and managing the experience

Coming up, we take a closer look at Microsoft Teams. The latest edition to Office 365 that
makes it easier for you to chat in groups, socialize and collaborate. We’ll walk through the experience of chatting,
sharing files and hosting online meetings. Plus, how your teams can connect to external services. And if you’re an IT admin, we’re going to show you how you can configure Microsoft Teams for your organization. Microsoft Mechanics I’m joined today by Dan Stevenson, one of the Product Leaders for Microsoft Teams, welcome. Thanks for having me. So when we think about Office 365
it’s really built for collaboration. We’ve got applications that span email, file sharing, social and communications. But, what changes with Microsoft Teams? Well that’s right Jeremy, Office has a
bunch of different options for collaboration. And then with Microsoft teams, we’re bringing all
these tools together with a real focus on how people work together in a team. We start with chat, we build it around chat. Chat is this really effective natural way
for teams to communicate. It’s fast, it’s friendly, it’s informal. And then around that we have
files from your SharePoint team site. We have notes from OneNote. We have planner so you can have
project plans from Microsoft Planner. We’ve been pulled in your Exchange calendar. So it comes all together in this cat centered team workspace that persist over time. So, it’s really a great hub for teamwork,
but how easy is it to set up the experience? It’s actually really simple to get going, let me show you. So here I am on the Office 365 home page. And you see, we have a tile for Teams
in the app launcher. Go ahead and click on that and I’m
going to open up the team’s web app. Which you can also get to by going to Now I’m a new user in this web app. So in the upper right there, I have a button
to download the desktop client. We can ahead and click that. I actually prefer to use the desktop client. It gives me a single sign-on,
better caching, better performance. We have clients for Mac, we also have clients for Windows and Android and iPhone. I’ve got the Client already installed on my machine, so I’m just going to go over to my
other my other desktop here. Go to Start, Teams. Up comes the desktop app. And here I am in Microsoft Teams. On the left side you can see that I’ve got a main navigation bar here with Activity,
Chats, Teams, Meetings and Files. Down this column here I’ve got all the
different teams I’m on, including channels. Channels are this really convenient way to organize
the different messages within a team. You might have a couple teams. Within each team, you might have a few channels. It really depends on how things go and
what the culture of the team is. If there’s an unread message in
the channel, it shows up as bold. If I’m @ mentioned or a message sent is important, if there’s a meeting going on, other decorations show up as well
| which I’ll talk about in a second. Let’s go in and see how easy it is to chat. So let’s just send a quick chat message here. I’m going to send Hello World. Send that out. And then, the thing you notice right away is at the bottom of every message there’s a reply button. So I can reply here. I can reply to any other message and we have this simple threading built-in right away. Now if I really like this message, it looks like a few people have beaten me to the punch. I can click the thumbs up and like it. Let’s say I want to make sure you’re
actually paying attention, Jeremy because you know I know you might not be. And I’m not. You’re absolutely not, so I’m going to @ mention you. And here we go. @Jeremy, and it autocompletes for my address book. And I send you an @ mentioned. Then on your screen, I see my notification here in the lower right hand corner. I click on that, are you there? Yes I am, but I see here there’s a bookmark icon that says Save, what do I do with that? Go ahead and click that, and it’s going
to save it into a favorites in the upper left. I also see that you’re modeling the dark theme there. That’s a personal choice. It’s pretty popular with a lot of folks on
our development team actually. So I can also use rich text for more formal posts. You know something where I
want to say give it a subject. I put in some bulleted lists,
some numbers, things like that. So I took my daughter to the state fair the other day, and she went sheep riding. So we had some rules for that. Hold on tight, hold on tighter just
in case where body armor. This is a pretty important message,
I’m gonna mark that as important as well. This is really convenient for when you want to send something a little more than just a short blurb back and forth. You can also see as things are going
by on my screen that I’m getting notifications, i’m getting @ mentions and everything is batched and easy to find for me. That smiley face that we saw in terms of the replies and some of that dialogue there, is that just a set of emojis? It’s a lot more than that let’s take a look. So we’ve got emojis of course,
but we also have animated gifs, we have stickers that you can caption,
all sorts of things. Let’s grab some stickers,
we’ll get this happy robot here. And we’ll say something exciting about
Microsoft Teams is great. Alright let’s drop that right in there. Alright, this is not just for fun, it’s actually
part of the social dynamics in a team. It goes beyond just plain text on the screen. It makes it a little more fluid and informal and friendly for a team to get together in a chat environment. It looks like a really great set of experiences to start chatting and really share ideas with your team members. But, how do I go about actually
collaborating on set of docs? Yes, I’m going to switch to the partner
marketing event channel here. And you can already see there are some
files have been uploaded. Let’s grab another one in there. So I’m going to go to my OneDrive for business. And I’ve got a tips for Microsoft Teams file
that I want to share with everybody. I can put a quick message on it if I want, and send it. Now, that file got posted into the chat, but it did a lot more than that. It actually got uploaded to a SharePoint team site that we create every time we create a team, because we’re based on Office 365 groups. Within that team site, we have a folder
for every channel. And in that folder, we go up and click on files. You can see all the files have
been uploaded for that channel. Now, let’s go a little further here. I think these tips are pretty important and
everybody should be reading them. So I’m going to actually click on that
and make it into a tab. What that’s going to do, is add it across the top there right next to conversation, files and notes. Now, anytime anybody comes into this channel, they see that pin there. This is a great way for me to personalize
the channel and personalize the team. Just for me, just for my team. So you pinned a file and your files are basically
going to a doc library in SharePoint that has been created for that channel. But, I see notes here as well. Yeah, we sure do. So we’ve got notes
and we can go into OneNote. I can create a notebook page. You know perhaps I want to create something about a marketing plan that we have coming up. I can edit that in here. It’s a really nice web editor we built straight in to the Microsoft Teams. Or, I can open it up in OneNote. A few more tab options we have here as well. Of course I can add Planner here
and I can add Power BI, any office document, SharePoint doc library, and a lot more coming soon that we can add in there. So earlier I noticed there was a video icon,
what does that do? Yeah, so that’s for meetings of course. I can click on that and I start an ad
hoc meeting in the channel. I’m going to go ahead and start that up here. And, anybody who is in the channel
or in Microsoft teams in my team, is going to see a notification that there’s
a meeting going on. They’re not automatically joined to it,
but I can click on somebody and bring them in. So I’ll bring you in and I’ll see if
a couple other folks can join here. We’ve got a bunch of people joining in here. Up to four videos will show side-by-side and if more people join, we’ll have more overtime. If people chat in the meeting, we’ll see that hose chat messages show up. And then once I hang up, I have this record of the meeting in my chat history. So, I can go back and see if there
were notes that were taken, or there were documents that were
shared or anything like that, it shows up in the history for that meeting. It looks like a really easy way to spin
up impromptu meetings, but what if I want to schedule a meeting? Yes we’ve got that too. I’m going to go over here and click on meetings. It’s pulling all my meetings down
from my Exchange calendar. I can click to join a meeting if its online
and Skype for Business, or in Microsoft Teams. If I want to create a new meeting,
all I do is click this button down here and it’s schedules a new meeting
within Microsoft Teams. So everything here by default started with the team. What if I don’t want to share with everyone on the team and just have one-on-one conversations, or chat with external users? Yeah so a lot of work actually does
happen in smaller conversations. Let’s go over here to chats. You can see I’ve got a bunch of one-on-one
chats going on, even group chats. I’ve go one going on with you here. You can see that it works very similarly to the channel conversation we had within the team. In fact, I’ve got the same kind of work space built around my one-on-one chats. So, I’ve got files and notes. I can see your org chart. I can even see an activity feed of
everything you’ve done in Microsoft Teams. And, in the top right of course I can do an
ad hoc video call or audio call with you. Great stuff, so what if I want to bring in
another service into the team chat? Yeah, so that fits really well with our hub model. We start with chat and around that
we have files, notes and tabs. And then, we have connectors which
let you bring in external services. I’m going to go here, back into my event channel here. I’m going to click on dot dot dot, and go to connectors. And you see here I have a list of all the
different connectors we have available. A lot of these are for development teams,
visual studio, GitHub, that kind of thing. We also have some fun ones that are more general purpose one like Twitter and Bing news. Great list of connectors that you have
there, how easy is it pull that into my feed? So I’m going to just add a Twitter one, here. Let’s go ahead and get that going here. Now what’s your twitter handle? @MSFTMechanics Alright, now let’s grab your mentions and retweets. We’ll do this soon as they come in. So we know the moment something’s going on and the Twitterverse that impacts Microsoft Mechanics. We’ll save that. Close out of here. And you can see we already started
getting some coming in. Here’s one about migrating your
OneDrive for Business files and a couple other posts as well that came in. Does this work also on a mobile device? Yeah, it sure does let me show you here. So here I am in my phone, I’ve got my alerts. I’ve got chats on my private
one-on-one and group chats. I’ve got my teams. So If I want to bring something up
in a channel, I can do that. And then, I even have files. So If I want to bring up a file I got it
right there within the app, Microsoft Teams on my phone. And of course with push notifications I’ve never more than a buzz or a ring away from my team. It’s really great for keeping up with your team on the go. But, switching gears for a second. What’s the story for IT admins? I know a lot people are watching today that are admins. What kind of controls have you put in place in terms of managing the implementation
and the rollout of Microsoft Teams? Yeah, well we didn’t forget our admins. First, Microsoft Teams is part of
the Office 365 suite plans, like business premium and E3. Second, as I said earlier were built
on top of Office 365 groups which gives us a lot of IT capabilities
right out of the box. We’ve got an admin UI. I’ll show you here, I’m in the O365
homepage, I’m going to click on admin. I’m going to go into the Office 365 admin Center. Under services and add-ins, over here. And, down there at the bottom of the
screen you see Microsoft Teams. Go ahead and open that up, and this is a very
important first step you need to take during our preview period we’re off by default. I want to make sure that everybody turns us on and starts using Microsoft
Teams within their company. Now we have a few more settings of course. You can do things like manage this showing
of the org chart, notifications, feedback. If you want to manage who can actually create a group, you actually go to the Office 365 groups control panel. Because we’re based on O365 groups,
we get a lot of benefits from that. Say you want to decide whether or not you can have screen sharing or video in a meeting, we have some settings for that. Then in messaging, we know that people like these gifs
and the stickers in the meetings. It may not be for every team. So we give you some options to turn those on or off. I always like to turn them on of course. You can do a content rating depending
on the sensitivity within your company. We have a tab switch, so you can decide
whether or not you want to allow tabs to show up. And then down here, we have some
settings that lets you configure Bots. What are the Bots about? Yeah, so Bots and Microsoft Teams let you interact with apps and services directly from a chat. We’re working with companies like Polly, MeCam
and Stat Spot to name just a few. You’ll see these lighting up in Microsoft
Teams over the coming months. Our help system is actually also a Bot, called a T-bot. You should also try and chat up to
T-bot if you have any questions. Bot’s are also a great way for any developer to integrated a service directly into Microsoft Teams using the Microsoft Bot framework. we could probably go on another
20 minutes just on that. For those viewers at home interested in terms of security and compliance policies that were made meeting the controls their, what are we doing for Microsoft Teams? Yeah, so we’re part of Office 365. So we’re covered by the O365 compliance framework. That includes things like soc 2. And then, because we’re based on
SharePoint and OneDrive for business, you get all the security and compliance
controls that you already have for files. For chat messages, were working on
archiving an eDiscovery via Exchange. So what else can we expect? What are you working on in the future in
terms of taking Microsoft Teams further? Well, we just launched but we’re
constantly updating Microsoft Teams. We’re working on better support for different types of teams and organizations and lots more. We’re also going to be announcing a lot more integration via tabs connectors and Bots, both from Microsoft and our partners
over the coming months. It’s really useful stuff, If I’m watching this
at home how can I try this out? So first thing is if you’re an admin, turn on Microsoft Teams through your tenant just like I showed you. Then to use it, look for the tile on the Office homepage. Or, better yet point your browser to Get your team together and get started. Our preview is available worldwide in
19 different languages. For more info, check out the link below. Its really great overview Dan,
thanks for joining us today. And also don’t forget to keep checking back to Microsoft Mechanics for the latest in tech updates. Thanks for watching and good bye for now. Microsoft Mechanics


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