Configuring Mail Routing Rules for Users of a Domain Hosted on G Suite
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Configuring Mail Routing Rules for Users of a Domain Hosted on G Suite


Greetings from Mithi! Welcome to a series of self learning videos
on understanding and using Vaultastic – the easiest and the most secure email archiving
solution yet. This video explains the steps required to
configure mail routing rules for users of a domain hosted on G-Suite. Before configuring rules, make sure that you have provisioned all users
on the corresponding Vaultastic domain. If a user is not present on vaultastic, emailed
messages sent to or received, from that user will not be archived on the vaultastic domain. Make sure you have configured a SMTP route
to G-Suite to route mail to Vaultastic. Make sure that you have created a group of
users that you need to enable the archiving for To archive mail transacted by the users of
your domain, you need to configure mail routing rules which will forward mails from the primary
email server to Vaultastic. Configure a sending routing rule to deliver
outbound and internal sending delivery and a receiving routing rule to deliver inbound
and internal receiving delivery to vaultastic. First let’s configure a sending mail routing
rule. Sign-in to the Google admin console. From the dashboard, go to apps select G-Suite and then click the
Gmail option to view all the settings related to Gmail. Scroll down and select the ‘advanced setting’
option on the advanced setting page. Go to the routing section. Hover the mouse over the routing row. If the setting status is not configured yet,
click ‘configure’ to create the rule and if the setting status is locally applied or inherited,
click ‘add another’ to add a new rule. This opens the add setting window here. Give a name to the sending routing rule. Select inbound, outbound, internal sending and
internal receiving messages to archive. Apply envelope filter, to affect
only specific envelope senders. Select the ‘group membership only sent mail’
option from the list. Select the ‘group of vaultastic users’ from the list.Scroll down
to decide action to be taken on the filtered messages. Select to modify. Select the ‘Add XGM original to header’ box Scroll down to also deliver to section and select the add more recipient
box this will deliver a copy of each mail received by the user to his or her respective
archived account on Vaultastic. Click the ‘Add’ button to specify the recipient
on Vaultastic. In the recipients box, choose the advanced option from the list. Select the change route box. Select Vaultastic mails route defines from
the list. Select the add x GM original to header box. Save the recipient details. Add settings to configure the rule for your
domain. Do not forget to save the rule configured
for your domain. Now let’s configure receiving routing rule
from the advanced settings for Gmail page. On the advanced setting page scroll down to
the routing section, hover mouse over the routing row, click ‘add another’ to add a new rule. This opens the add setting window. Here, give a name to the receiving routing rule.
Select inbound, outbound, internal sending and internal receiving messages to archive. Apply envelope filter to affect
only specific envelope recipients. Select the ‘group membership only received
mail’ option from the list. Select the group of Vaultastic users from
the list scroll down to decide action to be taken on the filtered messages. Select to modify messages, select the add
XGM original to header box, Scroll down to also deliver to section and select the ‘add more
recipient’ box. This will deliver a copy of each mail received
by the user to his or her respective archived account on Vaultastic Click the ‘Add’ button to specify the recipient
on Vaultastic in the recipient box. Choose the advanced option from the list. Select the change route box. Select ‘Vaultastic mail route’ defined from
the list. Select the add xgm original to header box.
Save the recipient details. Add settings to configure the rules for your
domain. Do not forget to save the rule configured
for your domain. With this simple configuration, you can archive email transacted by all the
users of your G-suite domain to Vaultastic. Thank you for watching the video. Stay tuned
to the Youtube channel – Vaultastic.

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